Location: Poly Electronics
Reports To: President

Poly Electronics is seeking a detail-oriented and proactive Accounting and HR Specialist to join our team. In this dynamic role, you will oversee daily accounting operations and manage all aspects of human resources, supporting both internal and external customers. Your contributions will be key to the continual improvement of our Quality Management System (QMS) and to fostering a positive workplace environment.

Key Responsibilities

• Match packing slips to vendor invoices and maintain accurate records
• Manage payroll and timecard programs, including bi-weekly payroll processing through ADP
• Prepare packing lists and provide UPS shipment backup documentation as needed
• Input vendor invoices and debit memos into the accounting system
• Ensure timely payment of accounts payable and process checks to vendors
• Communicate with vendors regarding payment status and resolve discrepancies
• Apply payments received from customers (CIA, COD, wire transfers) to accounts receivable invoices
• Generate and send customer statements upon request
• Follow up with customers on outstanding payments to ensure prompt collection
• Update bank balance sheets with deposit, A/P, and payroll payment information
• Prepare monthly bank reconciliations for management review
• Assist with answering phones and provide general office support as needed
• Participate in inventory observations and audits
• Handle overseas payments and ensure compliance with relevant regulations

Human Resources Responsibilities

• Distribute federal forms as required and ensure regulatory compliance
• Oversee all HR functions, including recruiting, hiring, E-Verify, onboarding, and maintaining employee documentation (health insurance, 401K, etc.)
• Address and resolve HR-related issues promptly and professionally
• Maintain accurate and confidential employee records

Quality and Teamwork

• Actively support and participate in the Quality Management System (QMS) and related initiatives
• Monitor KPIs and department metrics to drive continual improvement
• Foster a positive work environment and collaborate respectfully with all team members
• Communicate effectively to promote Poly Electronics’ team philosophy and objectives
• Proactively identify and recommend process improvements to enhance business operations
• Perform other duties as assigned by management

Qualifications

• Experience in accounts receivable, accounts payable, payroll, and general bookkeeping
• Familiarity with ADP payroll processing preferred
• Previous HR experience, including recruiting, onboarding, and compliance
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to handle confidential information with discretion
• Commitment to quality and continuous improvement

If you are ready to make an impact in a collaborative and growth-focused environment, we encourage you to apply and join the Poly Electronics team!